1. The aim of the Club shall be to promote an interest in all aspects of photography by means of lectures, competitions, exhibitions, discussions, outings, social and other appropriate activities.
  2. Membership shall be open to any interested person.
  3. Membership shall be one of the following categories: Single or Couple.
  4. Membership subscription fees shall be agreed at each AGM for the following season.
  5. Students in full time education are not normally required to pay any fee.
  6. Visitors shall be welcome at all meetings other than General Meetings, at a fee to be fixed at an Annual General Meeting (AGM). Visitor fees for up to two meetings in a season are refundable in the event of paying the subscription for that season.
  7. The Officers of the Club shall be President, Vice President, Chair, Vice Chair, Treasurer, Secretary, Competition Secretary, Programme Secretary, and Publicity Officer. Roles may be combined if agreed by the Committee. The Chair shall not normally serve for more than two consecutive years.
  8. The Committee shall consist of the Officers of the Club together with up to 3 elected members. The Committee may co-opt additional members from time to time.
  9. For a Committee meeting 4 members of the committee shall form a Quorum with the proviso that 3 officers shall be present. For any General Meeting or for any Committee meeting a Quorum shall be required to execute the business of those Meetings. In the case of an Annual General Meeting the Quorum shall be a minimum of 25% of the members including 3 Officers of the Club.
  10. A Special General Meeting may be called by a minimum of 50% of members. At least 14 days notice in writing shall be given to all members by the Secretary and such notice must include the Agenda. No other business other than that stated on the Agenda may be transacted at a Special General Meeting.
  11. At any meeting, on any motion, each member shall have one vote except that the Chair shall have in addition a casting vote.
  12. The Club’s financial year shall end on March 31st.
  13. Membership subscriptions are due at the first meeting of each season, normally in September, and are valid until the end of that season. Half subscriptions may be offered with the Treasurer’s agreement for new members joining from January onwards.
  14. The Committee shall have the right to exclude from membership any individual whose conduct is considered to be prejudicial to the aims of the Club, at their absolute discretion.
  15. An Annual General Meeting shall be held in the spring of each year at which the Chair’s Report for the year and the Annual Accounts shall be presented, the Officers and Committee of the Club elected and any other business transacted relevant to the affairs of the Club. Members shall be given at least 14 days notice of this meeting in writing together with the Agenda.
  16. Alteration to Rules may only be made at the Annual General Meeting or at a Special General Meeting.
  17. A bank account shall be in the name of the Club. The authorised signatories to the account shall consist of the Treasurer and one other officer, normally the Chair.
  18. An Auditor, who shall be ex-officio, shall be appointed at each Annual General Meeting.
  19. Should the Club be at any time dissolved by resolution of a majority of the Committee, then after sale of any assets and the discharge of all outstanding liabilities, any surplus funds shall be donated to charitable cause(s) nominated by the Committee. It should be noted that the Chair’s Badge of Office is not the property of the Club but is on loan from Mr P E Wright, past President. In the event of Club dissolution, the Chair’s Badge of Office must be returned to Mr Wright.

October 2020